Special Meeting
MINUTES
Meeting
called to order by Mayor Mary Gross.
Member of the council present were
Kofmehl, Breyfogle, Ehler and Lukins .
Yea: all.
Motion carried
Consent The following
consent agenda was approved on a motion by Breyfogle,
Agenda Second
by Kofmehl.
A.
Minutes of the
Yea: All
Motion carried.
OLD
BUSINESS
A. Vollmar Project (Wiese Bros. Bill)
Dave Wiese spoke to the council about why only a small portion of his bill for the project was paid. Council expressed their concerns about the drainage problems. Wiese suggested the City pay all but a 10% retainage. Lukins suggested that a 30% retainage would be closer to the amount of the project that had problems. After a discussion Council agreed to pay all but 20%, to ensure that the project was to the City’s satisfaction.
B. Sewer Lagoon Pump (Quality Pump Bill)
City Administrator Dan Gifford presented a letter from Quality Pump requesting payment for the new pump they had installed in good faith. After a discussion the Council decided that the bill should be paid and that Gifford should give the company an explaination about why it wasn’t paid before.
C. Parker Tree (report from tree committee)
The Tree committee reported that they had looked at the tree and that even though, the entire limb was not removed as requested, that it probably had been rendered somewhat harmless. No further action was taken.
D. Correspondence from
The
Correspondence was noted and no action was taken.
New
Business
A. Professional
Services Agreement (Burbach Aquatics)
Administrator
Gifford presented a Professional services agreement and a letter authorizing task #1 phase #1 of the pool study for approval. Gifford explained
that payment had been received from the Jepsen Trust
for this project.
Motion by Kofmehl, Second by Ehler to approve.
Budget
A. CITY HALL:
1. Carpet and window treatments
2.
Roof
3.
Financial Software and Computer Replacement
No action was taken on the carpet, window
treatments or roof. The Council directed
the City Administrator to put the software upgrade in the budget for final decision at a later time.
B. MAINTENANCE
STAFF:
1. Street Sweeper
2.
Man-hole program
3.
Crack Sealing
4.
Truck Replacement
5.
Replace 94 Chevy Pick-up (future planning)
6.
Replace 95 End Loader (future planning)
7.
Purchase used skid steer loader
8.
Water Tower Painting (Spring 2007)
9
Replace City Maintenance Shop (future planning)
10
Water Main Looping (future planning)
a.
b.
Pool to
c.
d.
Maple to Cleveland (Gary Johnson)
11.
Replace water valves
12.
Pave the last of the gravel streets (future planning)
The
Council approved budgeting for the manhole rehab program and the water tower
painting. A discussion ensued regarding
the depreciation fund and long term replacement of equipment. The Council tabled the issue for more
study. No action was taken on the other
items.
C.
Review Sheriff’s Budget, E-911
Budget, and
Sheriff
Harriman reported that the department’s current year budget was in good
shape. Harriman stated that the final
FY07 budget request had not yet been approved but he estimated that it would
show about a 5% increase form FY06.
D.
Fire Department
The
Fire Chief requested a $1000 increase in training for both the Fire Department
and the Ambulance Department. He also
stated that the City’s cost of the increases would be $500 and $500 would be
split among the townships served. The
increase in ambulance spending will be off-set by operating profit of that
department.
E.
CITY ADMINISTRATOR BUDGET RECOMMENDATIONS
City Administrator Dan Gifford reported that
due the increase in the County Wide Law tax, the General Fund was looking
better than it had in the past couple of years. He stated that he was concerned about the Road
Use Tax Fund because the State of
No Action was
taken
F.
CITY COUNCIL GOALS FOR FY-05
Gifford
asked the council to list 5 goals each for the upcoming year for later discussion.
No
action was taken
Adjourn A motion was
made by Kofmehl with Second by Breyfogle to adjourn.
__________________________
Mary Gross, Mayor
Attest:
____________________________
Dan
Gifford-City Clerk